Once you have created a great website for your event using logos (your parent organization's and one for the event), color schemes and exciting photography you need to back it up with some great copywriting about the event to really get registrants excited. There are some important considerations when you are writing the information for your event such as the headline, selling your event, providing contact info, adding testimonials, and the general presentation of the information.
The goal of a great event title is to really pull the potential registrant into your event information and make them hungry for more information. Think about the difference between "Sales Seminar" and "Explode Your Commission Check!" Which seminar would you be more likely to be excited about based on the title alone? Which one has more useful content? The second title not only provides a much greater excitement level about the event, but also gives a clear indication of what you will gain from attending. The phrase 'commission check' has much more meaning to a sales person than just the word 'sales'. It allows them to identify with a tangible benefit to attending your conference. Always consider this when writing your event title.
It's important to continue selling the strongest points of your event in the copy and emphasize the points you made in your title. Your event details should also emphasize what attendees will learn at your event and why they should attend. You can even state these clearly by naming sections with these phrases. "What will I learn at this event?" and "Who should attend?" are great section titles which will directly address registrant concerns.
Your event details page should also provide clear contact information for registrants to get in touch with you if they have questions, concerns or need recommendations and guidance. At the very least you should include an email address this can be your personal address or a custom address like 'questions@yourdomain.com'. If possible, you should include a phone number, preferably an 800 number. A mailing address and fax number are less important, but can be beneficial especially if you are dealing with a predominantly non-techie audience.
Providing testimonials about your event from past attendees is another great way to build trust about the quality of your event and get registrants excited about attending. At the end of your event, send out a registrant survey and include an open-ended question that allows attendees to provide feedback on your event. You can then store the best responses in a file for use later in your promotional materials. Personal references from past attendees provide some of the strongest persuasion to new registrants.
You should also customize the overall format of your information to the audience you are targeting. For example, you could write the event information in the form of a personal letter, a format which might be particularly useful in situations like a franchisee meeting if the letter is written from the President or CEO. Also be sure to make use of the modular nature of web pages. If you create a general info page, a contact page and a lodging information page then you can then reference each of these from anywhere when it is appropriate to the context.
The copy of your event website is just as important as the stylistic presentation and requires you to be just as creative. However, when you write about your event in an exciting, convincing way that showcases the value your attendees will gain from attending you can expect registrants to commit sooner and more often leading to additional attendees and a more successful event.
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